Privacy Assured Limited is a legal consultancy services business. In this privacy notice we refer to Privacy Assured Limited as Privacy Assured, we, us or our. For more information about Privacy Assured, please visit our website: www.privacy-assured.co.uk (Website).

We are committed to protecting the personal data of individuals we engage with when carrying out our business activities (referred to in this privacy notice as you or your). This privacy notice sets out why and how we will process the personal data that we collect from you, that you provide to us or that we receive from third parties – please read this privacy notice carefully.

For the purpose of the applicable data protection laws, Privacy Assured Limited (company number: 14294079) is the data controller of your personal data. This means that we determine why and how we will process your personal data. If you have any questions, you may contact us at: legal@privacy-assured.co.uk.

WHAT PERSONAL DATA WE PROCESS, HOW WE USE IT AND OUR LAWFUL BASIS OF PROCESSING

When you engage with Privacy Assured, you may provide us with your personal data. We may collect and process such personal data as described in this privacy notice, including as follows:

• Providing our services to you: if we are providing you with legal advice and/or legal consultancy services, we will process your contact details (including your name, email address, phone number and any information you disclose to us within your email signature) to deliver our legal advice and/or legal consultancy services to you and/or your clients. Our lawful basis for processing your contact details is that it is in Privacy Assured’s legitimate business interests to deliver our legal advice and/or legal consultancy services to you and/or your clients.
• Carrying out our business administration activities: if you are providing us with services, such as accountancy and/or legal advice, we will process your contact details (including your name, email address, phone number and any information you disclose to us within your email signature) to receive the services you provide to us. Our lawful basis for processing your contact details is that it is in Privacy Assured’s legitimate business interests to administer our business.
• Compliance with legal or regulatory request: we may be required to process your personal data to comply with a legal or regulatory request. Our lawful basis for processing your personal data is to comply with a legal obligation to which we are subject.

We do not use your personal data for marketing purposes. If this changes in the future, we will seek your consent to receive marketing from us, and only send marketing to you if you have provided your prior consent.

WHO PROVIDES US WITH YOUR PERSONAL DATA?

We collect your personal data directly from you when we engage with you in-person, via email or phone. We may receive your personal data from a third party whom you have provided it to, for example the law firm you have engaged via which we provide you with our services.

WHO DO WE SHARE YOUR PERSONAL DATA WITH? 

We may need to disclose your personal data to selected third parties to carry out our business activities, including in the following limited circumstances: 

• Third party service providers for the operation of Privacy Assured: to operate Privacy Assured we rely on carefully selected third parties to provide us with certain services. These include our website and email hosting provider to provide our Website and facilitate our email accounts, and cloud services provider to manage and store records of your personal data (for example Microsoft Office). We permit these third-party service providers to process your personal data only to the extent necessary to enable us to carry out the business operations of Privacy Assured. We do not permit these third-party service providers to process your personal data for any other purposes.
• To comply with legal or regulatory requests: if we are under a duty to disclose or share your personal data in order to comply with any legal or regulatory obligation, we may share your personal data with a regulator or law enforcement agency.

TRANSFERS OF YOUR PERSONAL DATA

We will not transfer your personal data outside of the UK, except in limited circumstances to selected third parties that we have instructed to help us carry out our business operations, including in particular that we use cloud-based services from Microsoft to store your personal data, which may be in any one of its geographically distributed data centres as part of its cloud platform.

Where the transfer is to a country that does not provide an adequate level of protection under the applicable data protection laws, we will use reasonable efforts to put in place appropriate safeguards to cover transfers of your personal data including, for example, signing standard contractual clauses or other approved data protection agreements. If you would like further information, please contact us at the email address provided above.

DATA RETENTION

We store your personal data in line with legal, regulatory, financial and good-practice requirements. If you would like further information, please contact us at the email address provided above.

YOUR DATA PRIVACY RIGHTS

As a result of us collecting and processing your personal data, you have the following legal rights:

• to access personal data held about you
• to request us to make any changes to your personal data if it is inaccurate or incomplete
• to request your personal data is erased where we do not have a compelling reason to continue to process such data in certain circumstances
• to receive your personal data provided to us as a data controller in a structured, commonly used and machine-readable format where our processing of the data is based on: your consent; our necessity for performance of a contract to which you are a party to; or steps taken at your request prior to entering into a contract with us and the processing is carried out by automated means
• to object to, or restrict, our processing of your personal data in certain circumstances
• if we use your personal data for direct marketing, you can ask us to stop and we will comply with your request
• if we use your personal data on the basis of having a legitimate interest, you can object to our use of it for those purposes, giving an explanation of your particular situation, and we will consider your objection
• if we use your personal data on the basis of your consent, you can withdraw your consent at any time
• to object to, and not be subject to a decision which is based solely on, automated processing (including profiling), which produces legal effects or could significantly affect you
• to lodge a complaint with a data protection supervisory body, which is the Information Commissioner’s Office

To exercise any of your legal rights, please contact us at the email address below.

CONTACTING US AND COMPLAINTS

If you have a question, comment or request about this privacy notice or about why and how we process your personal data, please email us at: legal@privacy-assured.co.uk.

If you would like to make a complaint, please email us at the email address above in the first instance so we can do our best to resolve your complaint. If we’re unable to resolve your complaint, you may contact the Information Commissioner’s Office using the contact details made available at www.ico.org.uk. 

CHANGES TO OUR PRIVACY NOTICE

Any changes we may make to this privacy notice in the future will be posted on this page. We will also notify you of such changes where we are required to do so pursuant to applicable data protection laws. Please check back regularly to keep informed of any changes to this privacy notice.

This privacy notice was last updated in November 2024.

THIRD PARTY WEBSITES

Our Website may contain links to third party websites, plug-ins and applications. If you follow a link to a third-party website, please note that this privacy notice does not apply to such websites. We are not responsible nor liable for the privacy notices or practices of those websites, so please check the relevant privacy notices before you submit any personal data to such websites.